VACANCY: Post of Deputy Director of Audit

DEPARTMENT OF PUBLIC SERVICE
Ministry of Finance, Economic Growth, Job Creation, External Affairs and Public Service

Applications are invited from suitably qualified persons for appointment to the post of DEPUTY DIRECTOR OF AUDIT at the Office of the Director of Audit.

RELATIONSHIPS AND RESPONSIBILITIES
  • Responsible for ensuring the effective implementation of the office’s work plan including the development of an annual audit plan and the delivery of a program of audits;
  • Required to respond to the Director of Audit, on matters related to work in progress.
DUTIES AND TASKS
Primary:
  1. Contributes to the strategic direction of the office and develops and maintains a productive working relationship with all stakeholders, including staff;
  2. Participates in the development, implementation and achievement of strategies, policies and practices of the office;
  3. Monitors quality of work by approving audit plans and programs, conducting second review of working paper files, management letters and draft reports submitted by the Audit Principal to determine whether they are prepared in accordance with accounting standards and office practices and policies;
  4. Manages the audits assigned by planning, directing and coordinating audit activities in order to issue an opinion of effectiveness of audit reports;
  5. Supervises the Assistant Accountant and Administrative Assistant, by providing guidance
    and support in assuring that input/output is in conformance with the office’s standards;
  6. Provides leadership to staff through effective delegation, communication, coaching, performance management, training, assistance and support in order to enhance/improve their job competencies;
  7. Represents the office as required, to the Parliament and audit clients, to give advice and assist in the implementation of the office’s recommendations, provide information-sharing and technical support;
  8. Collaborates with other senior managers, in developing and updating a broad long-range work plan covering all audit functions, thereby ensuring the office’s fulfillment of its mandate for accountability and the effective and efficient use of Government resources;
  9. Manages the office resources by engaging in continuous activities, particularly in terms of monitoring the quality and timeliness of audits, in order to enhance the overall performance of the office and achieve the required results.
Secondary:
  1. Manages the office by deputizing in the absence of the Director to ensure the continuation of the operations of the office;
  2. Executes the administrative functions of the office including recording and reconciling leave for office staff (sick, vacation, uncertified sick), work assignments and performance evaluation within the office to ensure maximum productivity;
  3. Monitors staff performance on a continuous basis by reviewing job progress and monthly reports in order to conduct effective evaluation of team members;
  4. Prepares semi-annual performance appraisal by evaluating staff performance based on agreed goals and objectives for submission to the Department of Public Service;
  5. Performs other work related duties that falls within the broad scope and purpose of the job, as may be assigned by the Director of Audit, commensurate with the grade of the post.
CONDITIONS
  • Congenial accommodation is provided within the Office of the Director of Audit. However, some assignments may require considerable travel, including extended periods away from the normal work location;
  • Some assignments may require an employee to work in adversarial situations;
  • This post is not pensionable and as such, you will be required to make contributions towards the National Insurance Corporation for your future benefits;
  • Institutional support is provided through appropriate Civil Service Regulations and Departmental Guidelines;
  • Required to take an oath of secrecy and sign an annual ethics declaration;
  • Salary will be in accordance with the terms stipulated by the Government in the Estimates of Revenue and Expenditure;
  • Required to attend regular management and other meetings;
  • Required to function in a scheduled travelling post, maintain a road-worthy motor vehicle and have a valid driver’s licence for the proper performance of duties;
  • Required to stay abreast of changes, current practices and developments in professional auditing and accounting;
  • The officer must avail himself/herself for personal development and career advancement through established orientation and in-service training;
  • May be required to conduct audits of overseas missions and consulates;
  • Expected to maintain proper conduct, decorum and deportment in the exercise of functions/duties and responsibilities.
SKILLS, KNOWLEDGE AND ABILITIES
  1. A sound understanding of the nature and operations of the Public Service policies and procedures as defined in the Staff Orders for the Public Service of Saint Lucia and the respective Collective Agreement;
  2. A working knowledge of and ability to interpret Laws of Saint Lucia, Financial Regulations, Finance Act, Procurement and Stores Regulations, Audit Act and Accounting and Auditing Regulations;
  3. Possess an extensive knowledge of and ability to interpret International Organization of Supreme Audit Institution (INTOSAI) auditing standards, international financial reporting standards and international accounting standards;
  4. Skilled to plan, assign and supervise the work of others;
  5. Skilled to implement program goals and objectives that support the Strategic Plan of the Department of Audit established by the Director of Audit;
  6. Skilled to communicate with other staff, Departments, Officials, Agencies, Organizations and the public;
  7. Must be decisive; possess soundness of judgement and clarity in issuing directives;
  8. Possess the ability to communicate clearly and concisely, both orally and in writing and interact effectively;
  9. Ability to work under pressure to meet deadlines, handle multiple tasks and work with limited supervision;
  10. A thorough understanding of the standard operating procedures contained in the
    organization’s 'Operations Manual';
  11. Must be proficient (working knowledge) in Microsoft Office, Government accounting practices and Computer Assisted Auditing Techniques (CAATs);
  12. Ability to identify, analyze and produce findings in relation to audit and develop
    appropriate recommendations;
  13. Possess the ability to multi-task efficiently as the job demands.
EVALUATION METHOD
Work performance will be evaluated on the basis of:
  • Demonstrated leadership, supervisory and interpersonal skills;
  • Effective administration of the day-to-day operations of the office in keeping with
    The Staff Orders for the Public Service of Saint Lucia, Stores and Procurement
    Regulations, The Audit Act, Financial Regulations and Accounting and Auditing Regulations;
  • Ability to motivate and influence staff;
  • Knowledge and implementation of the internal Code of Ethics;
  • Knowledge, use and implementation of the auditing guidelines set out by the International Organisation of Supreme Audit Institutions (INTOSAI) and Caribbean Organisation of International Audit Institutions (CAROSAI);
  • Quality and level of review including analysis of information, working paper files and reports;
  • The level of initiative, innovation and creativity exhibited;
    Ability to analyse Audit Reports, identify problems and recommend appropriate solutions for improvements;
  • Ability and time taken to deal with tasks assigned and quality of output;
  • Effective communication with the Executive of the Government and the ability to make presentations to stakeholders;
  • Level of judgement and competencies exercised;
  • Proper analysis and identification of findings thereby ensuring effective review of working paper files along with clarity and accuracy of the audit reports;
  • The ability to manage the office in the absence of the Director;
  • Effective execution of responsibilities, duties and tasks as defined in the Job Description.
QUALIFICATIONS AND EXPERIENCE
  1. Master’s Degree in Accounting, Business Administration or Management Studies plus four (4)
    years experience at Grade 15 or above.
    OR
  2. Bachelor’s Degree plus a Post Graduate Diploma in Accounting, Business Administration, Management Studies or a related field with four (4) years’ experience at Grade 15 or above.
    OR
  3. Professional designation in Accounting or Auditing plus five (5) years’ experience at Grade 17 and above.
SALARY
Salary is at the rate of EC $103,194.00 per annum (Grade 19)

Applications should be made on the prescribed Government application form along with certified copies of documents pertaining to qualifications, plus two (2) recent references and should be addressed to:

The Secretary
Public Service Commission
Sir Stanislaus James Building
The Waterfront
Castries, St. Lucia

To reach no later than March 10, 2017.

Unsuitable candidates will not be acknowledged.

Please be advised that candidates who meet the minimum qualifications and experience may not be considered for an interview; only the candidates with the best qualifications and experience will be short listed for interviews.